Volunteer Policies


Spring 2023

Family Involvement and Volunteer Requirements

  • The Vail Valley Lacrosse Club (VVLC) is a non-profit organization based in Eagle County with a volunteer board of directors. In an effort to keep registration fees as affordable as possible, retain consistent, qualified coaches and provide the best youth lacrosse experience, the club relies heavily on the generosity and support of volunteers and participating family involvement.
  • New this year, VVLC has implemented a mandatory volunteer requirement for all participating families.
  • Parents signed off on the new volunteer requirement at the time of Spring 2023 registration.
  • Over the years, VVLC has encouraged volunteer opportunities and has been supported by many generous families in the Vail Valley but unfortunately, volunteer participation has been very inconsistent, so starting in Spring 2023, the VVLC Board of Directors has decided to implement a new, mandatory volunteer requirement to keep club fees as affordable as possible.
  • Each participating VVLC family will be required to volunteer a minimum of 4 hours per lacrosse season.
  • The Spring 2023 season will be an opportunity to pilot the new volunteer requirement but starting in the Fall 2023 season, the club will implement a mandatory family involvement support deposit payable to VVLC prior to player participation.
  • How to help? There are many opportunities to volunteer including:
    • Parent coach
    • Team parent (1-2 parents per team):
    • Responsibilities include communication with respective team coach, confirm player attendance for games, communicate about team volunteer requirements, share hotel and travel information, etc.
    • Team parent assistance (coordinate team dinners/meals/snacks), Fall and Spring Vail Lax Jam Tournaments in Eagle and Edwards
    • Keep Game Score
    • Set up
    • Break down
    • Support the information tent/gear sales
    • Pick up and deliver meals for tournament officials
    • Field marshal/representative
    • Coordinate and monitor tournament volunteer Sign Up Genius
  • Uniform Hand-out: Help organize and distribute uniforms
  • Social Media Intern:: Capture photo and video content at select VVLC practices as well as tournaments and work with director of lacrosse to post them on the social media sites including the VVLC website
    • Can be a parent or interested community member – including high school student with a driver’s license
  • Join the Fundraising Committee
    • Sponsorship solicitation, sponsorship “buyout”/credit toward fees
    • Events, auctions etc.
  • Work at the concession stand sales during summer lacrosse events
  • Organize a lacrosse gear drive: Collect gently used sticks, pads, gloves, cleats etc. to be used for VVLC players unable to purchase gear
  • Families unable to volunteer due to a work conflict can discuss their situation with the program director and will be handled on a case by case basis.
  • FALL 2023:
    • Starting in Fall 2023, each VVLC family will have a volunteer deposit, via check or credit card, that will be collected upfront as part of the registration process.
    • Families opting to complete the time commitment will complete the VVLC Parental Involvement Security Deposit Form and provide a check or credit card authorization. If the hours are fulfilled, their check will not be cashed or their credit card will not be charged.
      • Families unable to volunteer due to a work conflict or inability to pay can discuss their situation with the program director and will be handled on a case by case basis.