Volunteer Policies

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Boys Lacrosse
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Vail Lax Jam

Spring 2024

Family Involvement and Volunteer Requirements

 

The Vail Valley Lacrosse Club (VVLC) is a non-profit organization based in Eagle County with a volunteer board of directors. In an effort to keep registration fees as affordable as possible, retain consistent, qualified coaches and provide the best youth lacrosse experience, the club relies heavily on the generosity and support of volunteers and participating family involvement.

  • VVLC has implemented a mandatory volunteer requirement of 4 hours per season for all participating families.
  • There are many ways for families to volunteer throughout the season. However, if a family is not interested in volunteering, they may opt out of the volunteer requirement and will be billed a $200 club contribution fee.
  • The volunteer requirement is posted on our website and included in the Parent Code of Conduct form, which each parent will acknowledge during the registration process for each season.
  • Volunteer positions/activities will be listed and tracked through the Sports Engine program Dibs and linked to each participant’s individual Sports Engine account.

How to help? There are many opportunities to volunteer including:

  • Parent coach: Volunteer to help coach your child’s team this spring season, contact Brian Welch (ad@vaillax.com) for details.
  • Team parent (1-2 parents per team): Responsibilities include communication with respective team coaches, confirm player attendance for games, coordinate team dinners/snacks, communicate about team volunteer requirements, share hotel and travel information, etc.
  • Vail Lax Jam Tournament Support: The VVLC Spring Lax Jam and Fall Lax Jam provide the most concentrated need for volunteer help.
    • Game Scorekeepers (1-2 Volunteers needed for every scheduled game).
    • Vail Lax Jam Tournament set up
    • Vail Lax Jam Tournament break down
    • Support the information tent/gear sales
    • Pick up and deliver meals for tournament officials
    • Serve as a field marshal/representative
  • Uniform Hand-out: Help organize and distribute uniforms.
  • Social Media Support: Capture photo and video content at select VVLC practices as well as tournaments and work with director of lacrosse to post them on the social media sites including the VVLC website

How the Volunteer Requirement Works:

  • For the 2024 Spring Season, each VVLC family will need to complete 4 hours/credits of Volunteer tasks/positions.
  • VVLC will utilize “DIBS” via the Sports Engine app to manage volunteer participation.
  • Families will be able to log into their Sports Engine account and select volunteer activities for the season.
  • If a family is not interested in volunteering, they may opt out of the volunteer requirement and will be billed a $200 club contribution fee to their Sports Engine account which will be collected at the end of the season.
  • Families unable to volunteer due to a work conflict or inability to pay can discuss their situation with the program director and will be handled on a case by case basis.

TO CLAIM A VOLUNTEER ITEM: (Sign up for a volunteer item)

  1. Navigate to Sports Engine Login page.
  2. Log In using your Sports Engine ID (the one you registered your child under).
  3. Select the Dibs tab on the left-hand vertical menu of your user dashboard.
  4. Select the Dibs Session/VVLC Season. (2024 Spring Season)
    1. This brings you to a List View of ALL Volunteer items.
    2. Here is where you can FILTER DIB ITEMS by Date, Category, and/or Status.
  5. We suggest searching for Dibs Items using the Date filter.  
    1. Make sure the box labeled “has date” is selected.
    2. Enter the date range: To view all available dibs items for the season, enter the beginning date (3-26-24) of the season and the last date (5-27-24) of the season.
    3. “Team Parent” and “Team photographer” are scheduled for the first day of the season, but they are full season positions. To view those dibs items and claim them, you must enter a date on or before the first day that practice was scheduled to start (3-26-24). 
  6. Select the Volunteer item you would like to work.
  7. Select “Claim this Dib item”.
  8. Complete the form with the required information and then click on “Claim Dib Item”.
  9. You will then receive an email confirmation of the volunteer item you just claimed.